It is 6:30 and we just finished the setup for our event this evening (pictures to follow) and I have had some interesting issues to overcome dealing with both sight lines and Front of House location at this venue. Often times as a sound provider, we spend countless hours planning ahead and purchasing / preparing our equipment in order to operate in the most efficient way possible at every event; but what do you do when the person calling the shots does not understand all the trouble you have gone to?
This is an issue that seems to face us on more and more jobs these days and with more clients purchasing video projection along with or separate to audio production for their events, the need to keep things out of the viewing path (sight lines) of the audience is becoming an everyday task. It can be frustrating to have to reinvent the wheel so to speak on these events when you are thinking about speaker placement and the location of your mixing position, but with an open mind and a good game-plan it can be accomplished with great results.
To lay out some background of today’s event I will start by giving you an idea of the challenges we are up against. Again, pictures will follow and will give you a much clearer idea of what I am talking about here. The room I am in is for all intents and purposes, a large circle with a glass top. At about 100 feet in diameter and having marble flooring and hard walls all around, this room could prove to be a daunting task for any provider who walks in the door. The issue is further complicated by the balcony that hangs over the final 15 feet of radius of the East and West walls.
This leaves clients and event planners alike wanting to put the stage area out in the circle far enough to not be under the overhang... seems like a good idea so far. This actually is the best layout for the stage as it removes any chance the overhang will cause any funky slap or feedback issues with the open microphones. The first big hurdle we have to overcome is dealing with where to put our mixing position.
So we go for the obvious places first...
Can we run a snake out past the audience?
No: as the room is a large circle, people (guests, catering, security etc.) are constantly walking from inside the circle to the outer areas in 360 degrees to access the bars, kitchen, restrooms and exits. Running up the center of the room is a NO GO from the client, as cable ramps are not acceptable.
Can we run the snake around the balcony to the back end of the room?
Again another NO: the balcony does not actually connect all the way around, and offers no way to run cable around.
Can we just drop our stuff side stage and mix from there?
Of course NOT!!! On a lot of gigs, this is an acceptable solution, but when there are video screens flanking the stage this is another non-starter.
So what did we do in the end? The not so fancy answer is that we simply ended up dropping front of house Backstage of all places. This seems like a horrible idea that could never work and would only cause problems and heartache to those involved, but on this occasion it really does work out just fine. Not having the Tablet PC setup up and running yet due to a string of shows this week really is a killer. This event would have been an absolutely perfect opportunity to implement the Tablet and all of the freedom that is allows, but tonight we had to press on without it.
In leu of the Tablet PC setup, I instead took extra time to work through the system prior to doors opening in order to eliminate any potential trouble. When I am mixing from a compromised position like this, I tend to go ahead and implement a bit of redundancy into the system. Instead of just tossing up a single podium mic for this one, I am using a combination of two different mics. A conventional podium mic (Audio Technica Contractor Series) will serve me very well for those presenters who have good podium technique and a boundary microphone (again AT contractor series) will give me a fail safe option should I get someone who likes to bob and weave a lot up there. Although I hope to use only or mostly just the conventional podium mic, the added boundary mic gives me a great backup that is a bit more forgiving for people who do not square up to the podium and speak directly.
I spent a longer then usual amount of time setting levels and ringing out the problem frequencies in the system during sound check. Again, when in a compromising position I tend to approach setup more from a “worst case scenario” approach. I have whomever is speaking into the mic for soundcheck move around back quite a ways off of the podium and speak at varying levels from little more then a whisper, all the way up to a good solid shout. This is a good practice in general when setting up any event, but in this case it pays off to be a bit more extreme in your approach. The more issues you can create and fix prior to your client taking the stage, the better off you will be in the long run!
We are just now starting the program; I will add another post later to show some pictures and discuss the sight line issues we had with speaker placement and what we did to overcome them.